> ## Documentation Index > Fetch the complete documentation index at: https://docs.getray.info/llms.txt > Use this file to discover all available pages before exploring further. # Profile Customization > The Profile Customization screen defines the custom fields on user profiles: add, reorder, activate or delete fields, choose each field's type (text, number, choice list, image, file, section title, description), make fields required or admin-only, and translate labels. Found under Administration → Profile Customization in the RAY admin portal. ## Summary The **Profile Customization** screen in the RAY admin portal defines the organization's custom **profile fields**: extra information on each user's profile, such as an employee number, a nationality or an ID document. An admin adds fields, chooses each field's type, orders them, marks them required or admin-only, and gives each field a label in every language the organization uses. All changes are saved together with one **Save** button. ## Where to find the Profile Customization screen * Menu: **Administration → Profile Customization** (Arabic: **إدارة ← تخصيص الملف الشخصي**) ## Who can access the Profile Customization screen The Profile Customization menu entry is shown only to users with an **Admin** role that includes the administration feature. ## Profile field settings Each profile field is a card on the Profile Customization screen with these settings: | Setting | Arabic label | Meaning and rules | | ------------------------ | ------------------------ | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Field type | — | The kind of field, chosen from a dropdown. See *Profile field types*. | | **Entry Name** | اسم الإدخال | The field's label, one per organization language. Required in the language the portal is being used in. For a **Title** field the setting is called **New Section Name**; for a **Description** field it is called **Description**. | | **Placeholder** | عنصر نائب | Hint text shown inside an empty field. Only for **Short Text**, **Long Text** and **Number** fields, and required for them in the current portal language. | | **Active** | مفعّل | Whether the field is in use. | | **Required** | مطلوب | The user must fill the field. Cannot be combined with **Filled By Admin Only**. | | **Filled By Admin Only** | يُعبأ من قبل المسؤول فقط | Only staff fill this field; the user cannot. Cannot be combined with **Required**. | **Required** and **Filled By Admin Only** are not shown for **Title** and **Description** fields. ## Profile field types The field type dropdown includes the following types: | Type | Extra settings | | ----------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Short Text** | **Placeholder**. | | **Long Text** | **Placeholder**. | | **Number** | **Placeholder**. | | **Multiple selection** | **Choices**: at least two choices, each translated. **Allow Multiple** lets the user pick several, with a maximum number of selections. **Add Another Choice** adds a choice. | | **Date**, **Time**, **Date & Time** | None. | | **Location** | None. | | **Photos** | "Maximum number of images a user can upload", at least 1. | | **Files** | "Maximum number of files a user can upload", at least 1, and "Maximum size for each file", between 5 MB and 50 MB. | | **Videos** | None. | | **Title** | Only **New Section Name**. A section heading. | | **Description** | Only **Description**. A block of text. | ## How to add a profile field 1. Open **Administration → Profile Customization**. 2. Click **Add**. A new field card is added. 3. Choose the field type. 4. Enter the **Entry Name** in each language, and the **Placeholder** if shown. 5. Set **Required** or **Filled By Admin Only** if needed, and the type's extra settings. 6. Click **Save**. A new field starts as a **Short Text** field with **Active** ticked and **Required** and **Filled By Admin Only** unticked. ## How to reorder profile fields Drag a field card by its handle to a new position, then click **Save**. ## How to delete a profile field Click the delete (bin) button on the field card, then click **Save**. The field is only removed when **Save** is clicked. To stop using a field without deleting it, untick **Active** and save. ## Saving profile fields All changes on the Profile Customization screen, including new fields, edits, reordering and deletions, are saved together by the **Save** button at the top. **Save** stays disabled until something has changed and while any field is incomplete, for example a missing label. ## Common questions about profile fields ### How do I make a field mandatory for tenants? Tick **Required** on the field and click **Save**. A field cannot be both **Required** and **Filled By Admin Only**. ### How do I store information that tenants should not edit? Tick **Filled By Admin Only** on the field and click **Save**. Only staff can fill that field. ### How do I add a dropdown with several options? Add a field, choose the **Multiple selection** type, and enter at least two **Choices**. Tick **Allow Multiple** to let users pick more than one. ### Why is the Save button disabled? **Save** is disabled when nothing has changed or when a field is missing required information, such as its **Entry Name** or, for **Short Text**, **Long Text** and **Number** fields, its **Placeholder** in the current portal language. ## Related pages * [Organization Settings](/administration/organization-settings): the organization's name, images, currency and time zone. * [Roles & Permissions](/administration/roles-and-permissions): who can open Profile Customization.