> ## Documentation Index
> Fetch the complete documentation index at: https://docs.getray.info/llms.txt
> Use this file to discover all available pages before exploring further.

# Booking Forms Setup

> The Booking Forms Setup screen of the RAY admin portal manages the forms people fill in when they book a space: categories of booking forms, the forms and their questions. A booking form is attached to a space in the space's Booking Forms tab. Found under Bookings → Booking Forms Setup.

## Summary

The **Booking Forms Setup** screen in the RAY admin portal manages **booking forms**: questions people
answer when they book a space, for example the purpose of the booking or the number of guests. Booking
forms are organized in **categories**, like service forms. A space uses at most one booking form,
chosen in the space's **Booking Forms** tab, and the answers appear in the booking's **Form** tab.

## Where to find Booking Forms Setup

* Menu: **Bookings → Booking Forms Setup** (Arabic: **الحجوزات ← إعداد نماذج الحجز**)
* The screen lists the booking form **Categories**. Click a category to see its **Forms**, and a form
  to open its page.

## Who can access Booking Forms Setup

Booking Forms Setup is shown only to users with an **Admin** role that includes the booking forms
feature. The same feature shows a space's **Booking Forms** tab and a booking's **Form** tab.

## How booking forms differ from service forms

Booking forms use the same screens as [service forms](/services/categories-and-forms), with fewer
options:

* Categories show **Image**, **Name** and **Description**, cannot be reordered or deleted, and have no
  **External ID** or **Status**.
* Forms show **Image**, **Name**, **Description** and **Last Modified at**. They can be duplicated,
  imported and exported, but not deleted, and they have no **Status**.
* A booking form's settings are **Name**, **Category**, **Description**, **Allow users to reopen**,
  **Reopening Period**, **Icon** and **Banner Image**. There are no statuses, audience, viewers,
  assignees or managers.

## How to create a booking form

1. Open **Bookings → Booking Forms Setup** and click a category (or **Add** a category first).
2. Click **Add**, fill in **Name**, **Category** and **Description**, and click **Save**.
3. Open the new form and add its questions with **Add Field**, as for a service form. See
   *How to add questions to a form* in [Service categories and forms](/services/categories-and-forms).
4. Click **Save**.

## How to attach a booking form to a space

1. Open **Bookings → Spaces** and click the space.
2. Open the **Booking Forms** tab.
3. Choose the **Category**, then the **Form**.
4. Click **Save**.

## Common questions about booking forms

### How do I ask people the number of guests when they book a hall?

Create a booking form with a **Number** question, then attach it to the hall in the hall's **Booking
Forms** tab.

### Where do I see the answers to a booking form?

Open the booking in **Bookings → Booking Records** and select its **Form** tab.

### Can a space have two booking forms?

No. A space's **Booking Forms** tab holds one form.

### Why can't I delete a booking form?

Booking forms and their categories have no delete action in Booking Forms Setup.

## Related pages

* [Spaces](/bookings/spaces): the Booking Forms tab of a space.
* [Booking details](/bookings/booking-details): the Form tab of a booking.
* [Service categories and forms](/services/categories-and-forms): the form builder shared with service forms.