> ## Documentation Index
> Fetch the complete documentation index at: https://docs.getray.info/llms.txt
> Use this file to discover all available pages before exploring further.

# Booking Setup

> The Booking Setup screen of the RAY admin portal holds the building blocks of bookings: booking policies, operating hours schemes (when spaces are open), pricing schemes, terms and conditions shown to people who book, and booking locations (address, time zone and notification emails). Found under Bookings → Booking Setup.

## Summary

The **Booking Setup** screen in the RAY admin portal holds the reusable settings that spaces are built
from. It has five tabs: **Booking Policies**, **Operating Hours Schemes**, **Pricing Schemes**,
**Terms and Conditions** and **Booking Locations**. Booking policies and pricing schemes are described
in [Booking policies and pricing schemes](/bookings/booking-policies-and-pricing); the other three
tabs are described on this page.

## Where to find Booking Setup

* Menu: **Bookings → Booking Setup** (Arabic: **الحجوزات ← إعداد الحجز**)
* Tabs: **Booking Policies** (سياسات الحجز), **Operating Hours Schemes** (برامج ساعات العمل),
  **Pricing Schemes** (نظم التسعير), **Terms and Conditions** (الشروط والأحكام), **Booking Locations**
  (مواقع الحجز)

## Who can access Booking Setup

**Booking Setup** is shown only to users with an **Admin** role that includes the bookings feature.

## Operating Hours Schemes tab

An operating hours scheme says when the spaces using it can be booked. The list shows each scheme's
**Name** and its hours for each day from **Monday** to **Sunday**; a closed day shows
**Unavailable**.

| Field              | Meaning and rules                                                                                                                     |
| ------------------ | ------------------------------------------------------------------------------------------------------------------------------------- |
| **Name**           | "Make sure to name your scheme something relevant for better accessibility when creating a space".                                    |
| **Available 24/7** | The spaces can be booked at any time.                                                                                                 |
| Days and times     | "Select the days that are available and specify the times for each day". Use **Add availability** to add another time range to a day. |

### How to create an operating hours scheme

1. Open **Bookings → Booking Setup**, tab **Operating Hours Schemes**.
2. Click **Add**.
3. Enter the **Name**.
4. Tick **Available 24/7**, or tick each open day and set its times. Use **Add availability** for a
   day with several time ranges, for example a lunch break.
5. Click **Save**.

## Terms and Conditions tab

The **Terms and Conditions** tab lists the booking terms and conditions: each entry's **Name**,
**Type**, **Created at** and **Updated at**, with **View** to read it.

| Field               | Meaning and rules                                                            |
| ------------------- | ---------------------------------------------------------------------------- |
| **Name**            | Name of the terms.                                                           |
| **Type**            | **Text** (the terms written in the portal) or **URL** (a link to the terms). |
| **Text** or **URL** | The terms, or the link. A link must be valid ("Please enter a valid URL").   |
| **Mandatory**       | The terms must be accepted.                                                  |

## Booking Locations tab

A booking location is the place a group of spaces is in. Space categories belong to a booking
location. The list shows each location's **Name** and **Time Zone**; **Export** downloads the list.

| Field                                                                 | Meaning and rules                                                              |
| --------------------------------------------------------------------- | ------------------------------------------------------------------------------ |
| **Name**                                                              | "Make sure to name your location something relevant for better accessibility". |
| **Time Zone**                                                         | The location's time zone.                                                      |
| **Country**, **City**, **State**, **Street**, **Building**, **Floor** | The address.                                                                   |
| **Location**                                                          | The map position.                                                              |
| Admin emails                                                          | "Emails of admins to be notified upon bookings", comma-separated.              |

## Common questions about Booking Setup

### How do I close a space on Fridays?

Edit the space's operating hours scheme and untick **Friday**. The day then shows **Unavailable**.

### How do I make spaces bookable around the clock?

Use an operating hours scheme with **Available 24/7** ticked.

### How do I make booking terms mandatory?

Add or edit the entry in the **Terms and Conditions** tab and tick **Mandatory**.

### Where do I set the time zone for bookings?

On the booking location, in the **Booking Locations** tab.

## Related pages

* [Booking policies and pricing schemes](/bookings/booking-policies-and-pricing): the other two Booking Setup tabs.
* [Spaces](/bookings/spaces): where operating hours schemes, policies and pricing schemes are used.
* [Space categories and amenities](/bookings/space-categories-and-amenities): categories belong to booking locations.