Summary
The Booking Setup screen in the RAY admin portal holds the reusable settings that spaces are built from. It has five tabs: Booking Policies, Operating Hours Schemes, Pricing Schemes, Terms and Conditions and Booking Locations. Booking policies and pricing schemes are described in Booking policies and pricing schemes; the other three tabs are described on this page.Where to find Booking Setup
- Menu: Bookings → Booking Setup (Arabic: الحجوزات ← إعداد الحجز)
- Tabs: Booking Policies (سياسات الحجز), Operating Hours Schemes (برامج ساعات العمل), Pricing Schemes (نظم التسعير), Terms and Conditions (الشروط والأحكام), Booking Locations (مواقع الحجز)
Who can access Booking Setup
Booking Setup is shown only to users with an Admin role that includes the bookings feature.Operating Hours Schemes tab
An operating hours scheme says when the spaces using it can be booked. The list shows each scheme’s Name and its hours for each day from Monday to Sunday; a closed day shows Unavailable.How to create an operating hours scheme
- Open Bookings → Booking Setup, tab Operating Hours Schemes.
- Click Add.
- Enter the Name.
- Tick Available 24/7, or tick each open day and set its times. Use Add availability for a day with several time ranges, for example a lunch break.
- Click Save.
Terms and Conditions tab
The Terms and Conditions tab lists the booking terms and conditions: each entry’s Name, Type, Created at and Updated at, with View to read it.Booking Locations tab
A booking location is the place a group of spaces is in. Space categories belong to a booking location. The list shows each location’s Name and Time Zone; Export downloads the list.Common questions about Booking Setup
How do I close a space on Fridays?
Edit the space’s operating hours scheme and untick Friday. The day then shows Unavailable.How do I make spaces bookable around the clock?
Use an operating hours scheme with Available 24/7 ticked.How do I make booking terms mandatory?
Add or edit the entry in the Terms and Conditions tab and tick Mandatory.Where do I set the time zone for bookings?
On the booking location, in the Booking Locations tab.Related pages
- Booking policies and pricing schemes: the other two Booking Setup tabs.
- Spaces: where operating hours schemes, policies and pricing schemes are used.
- Space categories and amenities: categories belong to booking locations.