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Summary

The Events screen in the RAY admin portal manages community events, such as a family day or a fitness class. An event has content (title, description, image), an RSVP or a registration link, a location, and one or more occurrences (dates and times). An event is Pending until it is published. The screen has two tabs: Events and Categories.

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Where to find Events

  • Menu: Community → Events (Arabic: المجتمع ← الأحداث)
  • Tabs: Events and Categories
  • Clicking an event opens its page.

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Who can access Events

Events is shown only to users with an Admin role that includes the events feature.

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Events list columns

Image, Title, Description, Location, Invited Users, Published On, Start Time and End Time (of the first occurrence), Status (Published or Pending, with Publish) and Edit. Filter by Search (tag) and Date Range.

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Event fields

When creating an event, the portal explains the Invite choice: with All Users, “Once saved, you can no longer modify the event audience. the event will be available to all users.”; with specific users, “Once saved, you can invite users in the audience section.”

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How to create an event

  1. Open Community → Events and click Add.
  2. Fill in the Title, Description and Location Name, and any optional fields.
  3. Choose RSVP and its options, or a Registration Link.
  4. Choose who to Invite.
  5. Click Save.
  6. Open the event, go to Location and Timing and Add at least one occurrence (see below).
  7. Click the Pending status and choose Publish.

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Event page

The event page shows the event’s details, images and location, with Edit and Delete at the top and the status (Pending with Publish, or Published). Tabs:
  • Location and Timing (الموقع والتوقيت): the occurrences, with Location Name, Start Time and End Time. Add an occurrence, or Edit or Delete one. An occurrence has a Start Time, an End Time, and either the Default location or its own Location Name and Location Direction.
  • Audience (<number>): the invitees, with Host Name and, when RSVP is on, each invitee’s answer: Attending (with Checked In when they checked in), Maybe, Not Interested or No Response. For events invited to specific users, Add invites more users or groups and Delete removes an invitee. Export downloads the list.
  • Attachments: the event’s files.

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Common questions about events

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How do I run the same event on several days?

Add one occurrence per day in the event’s Location and Timing tab.

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How do I see who is coming?

Open the event and select the Audience tab. With RSVP on, each invitee shows Attending, Maybe, Not Interested or No Response. Use Export to download the list.

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How do I invite more people to an event?

Open the event, Audience tab, Add. This is only possible for events invited to specific users and groups; an event invited to All Users cannot change its audience.

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Why don’t users see my event?

It is still Pending. Click the status and choose Publish.